The committee will often delegate responsibility for the oversight of particular tasks to individual committee members. The following pages one possible scheme for such delegation. Note that it will often be the case that one officer or committee member has responsibility for several of the groups of tasks shown.
It is to the benefit of everyone in the club if the boat park is kept tidy and the space available is used sensibly.
The boat park officer is responsible for:
There is a need for someone to be responsible for the maintenance of the Club’s boats and outboards in particular but also to take a wider responsibility for other items of equipment.
The Engineer will:
A major catering effort is required on only two or three occasions throughout the year but it is important on those occasions that the catering arrangements operate smoothly. In addition to these occasions, members greatly appreciate being able to get a hot drink between races on a Sunday afternoon. It is important to note that the Catering Officer is responsible for organising, not for personally carrying out the tasks detailed.
The Catering Officer should:
(For items marked * it would be useful if the Catering Officer maintained appropriate lists in their copy of this Handbook. Such lists would provide a helpful starting point for the following year’s events.)
The Child Protection Officer will normally (but not necessarily) be a member of the committee. They should be a well-known and approachable person who should be the first point of contact of any member – adult or child – with any concerns about child abuse. The Child Protection Officer must fully understand the club’s child protection policy and be prepared to implement it.
It is often stated – with great accuracy – that apart from the people, the Club’s greatest asset is the Clubhouse. It and the grounds are certainly central to the Club and it is important that they are well looked after. As indicated in the Annex to the Club Rules, every member is responsible for the day-to-day upkeep of the clubhouse and grounds but one (or two) member(s) of the Committee will be tasked with more specific duties in this area.
The House Officer(s) will:
While encouraging all sailing on the loch, the Club gives particular encouragement to Enterprises and Mirrors and co-operates with the relevant class associations by running “fleets”. Each fleet has a nominated Captain who should look after the interests of Enterprise and Mirror sailors in particular. Additional class organisers may be appointed as the need arises.
Fleet Captains / Class Organisers should:
Unless we tell members what is happening, we cannot expect them to turn up and support club events. Newsletters are a good way of reaching all Club members with relevant information. Such communication is the responsibility of the whole Committee but it will normally be led by a nominated editor..
For details of the Regatta Secretary’s duties, see the section on the Regatta.
The provision of appropriate rescue facilities is an important aspect of the Club’s activities on St Mary’s Loch. It is the Rescue Officer’s task to ensure that these facilities are provided as and when required. It is important to note that Rescue Officer must arrange the rescue cover but is not required personally to man the rescue boat.
The Rescue Officer must:
It is important that the youngsters in the club are properly catered for. The Youth Liaison Officer should ensure that there are adequate opportunities for sailing, racing, training and social events specifically for youngsters of all ages as well as encouraging them to take part in club activities which are open to all members. The Youth Liaison Officer should ensure that there is adequate two-way communication between the committee and the junior members. The Youth Liaison Officer should also liaise with the RTC Principal on training matters.